Supply Coordinator

Position Type
Full-time permanent
Business Area / Division
Japan - Yokohama
Job Advert Description


  • Ensure there is continuous communication on the availability and lead times of products with Customer Service, transport, warehouse, expediting and procurement department
  • Continuous follow up on quotes and orders with sub-status ‘Awaiting approval’
  • Process orders including non-available items:
    • Order non-available items
    • Maintain ETA dates for incoming PO’s
    • Receive PO’s supporting an order
  • Process shipments:
    • Add relevant charges if applicable
    • Print pick lists for warehouse if required
    • Report picking if required
    • Scan Delivery Notes when applicable
    • Create invoice for closed orders
  • Supply Customer Service with necessary information concerning delivery status of orders i.e. charges, delays, availability etc.
  • Provide complete and updated information to warehouse concerning time and place of delivery
  • Prepare cost pricing information towards final invoicing of service performed
  • Maintain required control reports and documentation
  • Assist other departments as needed on stock orders and purchase orders
  • Any other responsibility put forward by Manager not covered by this FD (within reasonable limits)
  • In addition to the above, the incumbent is responsible for Yokohama office administrative and operational management.  


  • High School diploma or equivalent
  • Prior experience as Supply Coordinator or similar position in a warehouse
  • Very good command of the English language (spoken and written)
  • Good computer skills with Excel knowledge
  • Ability to travel when required. Maintain a valid passport
  • Ability to communicate effectively within a multinational environment
  • Ability to work under pressure and ability to work on own initiative
  • Ability to work independently as well as in a team
  • Ability to co-operate across organization lines internally and towards customers
  • Systematic and accurate nature
Closing Date

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