Accounts Payable Assistant

Position Type
Full-time permanent
Business Area / Division
UK - Birkenhead
Job Advert Description

Key Tasks & Principle Accountabilities

Purchase Ledger

  • Ensure that all purchase invoices/credit notes are processed accurately, on time and in accordance with accepted cost recognition principles
  • Ensure that all purchase invoices/credit notes and associated documentation are authorised in line with Survitec’s Delegated Levels of Authority (DLAs)
  • Ensure that Survitec complies with supplier requirements in relation to invoice processing and payment
  • Ensure that credit notes are allocated correctly at the point of processing
  • Process supplier payments in accordance with agreed terms and ensure that they are allocated correctly and in full
  • Ensure that debit balances on supplier accounts are reviewed and, where appropriate, resolved
  • Ensure that all supporting documentation (signed delivery notes, etc…) is uploaded to IFS and attached to the relevant transactions using the appropriate Survitec file naming conventions
  • Reconcile supplier statements and ensure that all reconciling items are actioned and resolved within agreed timeframes
  • Work with other members of the Survitec Team to ensure that the purchase ledger accurately reflects the outstanding and payable balances on supplier accounts at any point in time
  • Ensure that IFS functionality is optimised for the effective and efficient management of the purchase ledger
  • Ensure that appropriate Key Performance Indicators (KPIs) are implemented and achieved to secure performance and deliver continuous improvement

Other Duties

  • Ensure a safe working environment abiding by all necessary health and safety requirements and legislation
  • Uphold the professional and progressive image of the company at all times
  • Maintain confidentiality with respect to all information pertaining to Survitec’s operations
  • Manage relationships with existing clients, contractors, other professionals, suppliers and site staff
  • Ensure that the company’s IT procedures, standards and specifications are recorded and maintained
  • Comply with Survitec’s policies and procedures at all times
  • Promote a culture of continuous improvement
  • Ensure that decisions made by the Board of Directors and Senior Management Team are actioned within agreed timescales
  • Participate in training and development opportunities provided by the company
  • Ensure a flexible approach to working hours to fulfil the requirements of the post and meet project deadlines

Qualifications & Core Skills

  • Commitment to providing a high quality of service to internal and external customers
  • Strong IT skills (including good working knowledge of Microsoft Word and Excel)
  • Effective communication and interpersonal skills
  • Unquestionable professional ethics and integrity
  • Ability to proactively resolve day-to-day operational issues and to effect process improvements
  • Strong organisational skills in terms of work planning and time management
  • Ability to work as a member of a team, with minimal supervision, to meet demanding deadlines


2+ years experience in a similar role
Detailed working knowledge of IFS or equivalent
Proven experience of working with multi-currency purchase ledgers
Proven record of delivering effective control over supplier accounts, with minimal supervision, whilst adhering to strict deadlines


Closing Date

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